On boarding members: Difference between revisions

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This page documents the process to on board new members to all of the systems at HackRVA.


Print (or find a pre-printed copy on the desk) [https://docs.google.com/document/d/1sGMCOwcHUd8IB6zGn3W0kjhnWGI3tUQ8NYqx_2_fDpQ/edit?usp=sharing Editable-Member Orientation Checklist]<br/>
Some of the items on the list are explained below. Go through the checklist and emphasize that the members do what gets done. There is no staff.


# Have the new member sign up on PayPal at https://www.hackrva.org/blog/membership/
Print (or find a pre-printed copy on the desk) [https://docs.google.com/document/d/1LCzVuSCkRR0grKZoW--HTcRUUnSl5y_Msq77WGlen_Q/edit?usp=sharing Member Onboarding / Orientation]
# Have the new member read and sign the [[Media:HackrvaMembershipAgreement2.pdf|hackrva membership agreement]] (This is a download link. Print it, or you may find copies on the clipboard on the counter over the drink fridge.)
# Go to [http://10.200.200.11 the membership portal] ( you must be on the internal network) (There is a tablet on the counter with this running, but it often needs to be restarted.)
## Enter the email address that the new member used to sign up in PayPal
## If you see an error message that says something like <q>There are no recorded payments in the last month from <email></q> then either the new member did not successfully subscribe on paypal or they used another email address. Have them review their paypal information and retry.
## You will then come to a screen where it asks for the rfid tag number:
::::* Get the new member an rfid tag from the drawer in the main room, near the drink fridge.
::::* Scan the tag with the scanner so it fills in the rfid field on the form (If you run into difficulty, you can enter this manually; the number is imprinted on the tag.)
::::* Once you submit the form the new member will receive a Slack invitation by email and will be able to use their rfid tag. (Sometimes the invitation does not work. You can invite them from Slack.)
::::* Test the rfid tag on the outer door to make sure the new member can gain access.

Latest revision as of 13:33, 18 July 2021


Print (or find a pre-printed copy on the desk) Member Onboarding / Orientation

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