On boarding members

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This page documents the process to on board new members to all of the systems at HackRVA.

Editable-Member Orientation Checklist
Printable-Member Orientation Checklist


  1. Have the new member sign up on paypal at https://www.hackrva.org/blog/membership/
  2. Have the new member read and sign the hackrva membership agreement and liability waiver
  3. Go to the membership portal ( you must be on the internal network)
    1. Enter the email address that the new member used to sign up in paypal
    2. If you see an error message that says something like There are no recorded payments in the last month from <email> then either the new member did not successfully subscribe on paypal or they used another email address. have them review their paypal information and retry
    3. You will then come to a screen where it asks for the rfid tag number:
  • Get the new member an rfid tag and grab the usb scanner from the drawer in the main room under the tv
  • Scan the tag with the scanner so it fills in the rfid field on the form (if you run into difficulty, you can enter this manually - the number is imprinted on the tag)
  • Once you submit the form the new member will receive a slack invite and will be able to use their rfid tag.
  • Test the rfid tag on the outer door to make sure the new member can gain access.